Building Engineer Portland, OR
This position is for a premier downtown Portland condominium building.
SUMMARY: The primary duties of this position will be to manage building and property maintenance, building and property systems as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Building Services – Assist Property Manager in negotiating contracts for service. Assist Property Manager in the development and drafting of bid specifications. Pre-qualify vendors, assist Property Manger taking specs to bid, secure all bids, evaluate, interview and make recommendations on selection of those vendors to Property Manager for its approval.
2. Building Systems - Oversee operation of building systems, supervise and or direct contractors who perform routine maintenance and repair work, and oversee planning and construction of tenant improvement work. Includes regular and unscheduled on-site visits.
3. Preventative Maintenance Program - Design and recommend preventative maintenance programs for the property to Property Manager for approval, including capital expense recommendations to the Property Manager.
4. Routine Physical Inspections - Perform regular property inspections in accordance with established policies and procedures.
5. Subcontractor Management – negotiation, enforcement of, and ongoing monitoring of subcontractor activity and maintenance contracts in place on the properties.
6. Resident Relations & Communication – Administrate and track all resident maintenance requests and where appropriate complete, administrate and track resident approved work order requests and coordinate completion with Property Manager Assistant and Property Accountant. Routinely communicate with occupants of the property(ies) concerning level of service and other maintenance matters, including direct meetings with residents, written and email correspondence with residents.
7. Lease Administration – work with Property Manager to determine if resident’s maintenance requests are their direct financial responsibility or HOA’s responsibility.
8. Life Safety and Emergency Procedures - Design, implement, approve, and participate in developing and implementing a life-safety and emergency preparedness program of the property(ies).
9. Enforcement of Property Operating Policies & Procedures - Establish or monitor and enforce the property(ies)'s operating policies and procedures including the oversight of all Vendor contact lists, the development and on-going updating of Property Operating Manuals and Maintenance records.
10. Budgeting – Assist Property Manager in the preparation of annual property budgets, including capital expenditure budgets, by identifying capital work required on the properties, and obtaining competitive bids for budget development. Also operate properties within approved budget guidelines and address ahead of time with Property Manager any deviations from Budget that become necessary due to unexpected issues that may arise with the physical plant.
11. Record Keeping - Establish, approve, or monitor adherence to maintenance and building system record keeping.
12. Building Key Maintenance and Tracking: Establish, and monitor adherence to strong building key record keeping and working closely with Property Manager’s assistant to insure the system is well documented and keys are secure.
13. Seasonal Snow Program: Manage the property portfolio seasonal snow program in selecting and working with various snow removal vendors and being available 24 hours, 7 days a week for communicating with the vendors, residents and sites during snow season to decide what level of snow program is required for a specific site.
14. Correspondence - Correspondence with Property Manager, Internal Coast Staff, residents, vendors, clients, and government agencies(Fire Department, building department, police, public works, water district).
15. Financial Approvals – working within the financial approval limits set by the Property Manager for this position.
16. 24/7 Availability – respond after hours in the event of a property emergency and make arrangements with CPM to provide back-up with BE is going to be on vacation or taking a weekend off.
17. Board Activity – Meetings at board’s request to various purposes.
18. Record Keeping - Maintain accurate and meaningful files and a clean and safe workspace.
19. Perform any and all reasonable tasks as determined by the Property Manager.
20. Must lead by example as a positive role model in speech, action and attitude.
Other Office Duties
1. Participate in meetings as requested
2. Maintain clean, safe workspace
3. Maintain organized files for each property according to developed file structures
Manage, directly maintenance personnel, or contracted vendors.
Oversee and ensure the recruitment and retention of qualified vendors throughout the properties managed, as evidenced by high quality service and response combined with competitive financial terms.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Must be knowledgeable in building and property maintenance, construction practices, demonstrate good experience in customer service. Knowledge of building systems such as HVAC and lighting is desired, also having some knowledge of HOA property management is also helpful, but not required.
2. Ability to handle more than one task at a time.
EDUCATION and/or EXPERIENCE
Facilities Management Certification or degree helpful, but not required.
Minimum of 5 years in building maintenance operations.
COMMUNICATION SKILLS (reading, writing, typing etc.) Must be able to read, write and communicate well. Typing is required, minimum of 20 wpm. Must be computer literate. Beginning experience with Microsoft Word, Excel, Outlook and Internet preferred. This position requires extensive interfacing with tenants and vendors through phone communications and in person.
MATHEMATICAL SKILLS (if applicable)
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers and decimals.
REASONING ABILITIES - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be detail oriented and able to prioritize well. Must be able to solve problems quickly and effectively.
The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift and carry up to 80 lbs. Job requires ability to operate computer, fax machine and copier. Must hold a valid Washington or Oregon State driver’s license and maintain vehicle insurance. Must have capacity/ability to travel as required.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Should be able to handle heavy phone contact and be able to multi-task successfully. Must be able to handle frequent interruptions calmly and professionally.
Pay range $25-$30 hourly